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Sep 20, 2017
Keeping Landlords And Lettings Gas Safe
Tags: property management , property legislation , property compliance , property software , tenancy tips

We’re pleased to pledge our support for Gas Safety Week 2017. All this week, across our Twitter @VTUK, Facebook and LinkedIn, we’ll be sharing tips landlords and letting agents can do, to ensure they and their tenants are gas safe. As well as this blog, we’ve produced a useful video outlining everything you need to be aware of.

Gas Safety Checks

To begin with, when it comes to gas safety, it’s vital every agent or landlord conducts a gas safety check. The check should be conducted on each and every property on an annual basis, with a qualified Gas Safe Register engineer. In order to find a qualified engineer, Gas Safe Register have created an official list of engineers, please click here to access it.

When the engineer arrives it’s important to ensure you’re aware of their valid ID. All engineers at Gas Safe Register carry an ID card with a licence number.

As well as checking the ID, checking whether the engineer is qualified for the work he’s about to carry out is just as important. This will be displayed on the back of their ID card. 

Once a check’s been completed it’s vital you as a landlord or letting agent keep a record of it for at least 2 years. This record should be kept in the form a gas safe record, given to you by the engineer. If you have a number of properties, to avoid losing the documentation, we recommended using a form of letting agent software such as our Gemini system. An example of a gas safe record can be found here. A copy must be given to your tenant(s), should they be new or existing. Existing tenants must receive this within 28 days of the check being completed. 

Smoke/Carbon Monoxide Alarms

When it comes to fitting smoke and carbon monoxide alarms, it’s also your responsibility. If you’re in England, you’re responsible for installing smoke alarms on every floor of the property, whilst carbon monoxide detectors must be placed in high risk areas with a solid fuel heating system. As well as installing alarms, you also need to ensure you correctly test them.

This can be done by simply spraying canned smoke alarm tester spray in front of the alarm. Opting to just press the red button on the alarm is an insufficient way of testing. The correct spray can be bought here. We’ve written another handy guide into correctly installing smoke and carbon monoxide alarms. This can be found here.

Provide Additional Help

Whilst doing all of the above is crucial, you as a landlord or letting agent can also provide your tenants with additional help. You could provide additional leaflets warning them about the dangers of gas safety. According to Gas Safe Register, if they notice any of the following, it’s important the property receives a gas safety service immediately:

“The gas appliance is not working properly."

"The appliance is burning with a lazy yellow flame rather than a crisp blue one."

"Black marks/stains are evident around the gas appliance."

"The pilot light keeps going out."

"There is increased condensation in the room.”

Find out more about VTUK’s property management software, call us 0800 328 0460, email us info@vtuk.com or visit us www.vtuk.com/products.